Last updated: October 2025
Let’s Keep This Simple
I’m committed to protecting your privacy and being completely transparent about how I handle your information. This policy explains what information I collect, why I need it, and how I use it. No hidden surprises, no confusing jargon.
Who Am I?
I’m Kim, trading as Mint Box Marketing. I’m a sole trader based in the UK, and I’m the data controller for any personal information you share with me.
Contact Details:
- Email: info@mintboxmarketing.co.uk
What Information Do I Collect?
When you contact me or use my website:
- Your name and email address from contact forms
- Any information you choose to share in your enquiry
- Website usage data through analytics (more on this below)
When you sign up for my newsletter:
- Your email address and name (if you provide it)
- Information about which emails you open and links you click (this helps me send you relevant content)
When you book a Power Hour or become a client:
- Contact details (name, email, phone number, business name)
- Answers to questionnaires about your business and marketing challenges
- Information shared during consultations and project work
- Email communications and any files you share with me
- Business information needed for invoicing
When you visit my website:
- Basic analytics about how you use the site (which pages you visit, how long you stay, what device you’re using)
- Cookies to make the website work properly and remember your preferences
Why Do I Need This Information?
To provide my services:
- Preparing for consultations and delivering project work
- Sending you summaries, recommendations, and deliverables
- Managing our working relationship and keeping project records
To run my business:
- Responding to your enquiries and booking appointments
- Sending invoices and processing payments
- Keeping records for tax and business purposes
To keep in touch (if you want me to):
- Sending occasional newsletters with marketing tips and business updates
- Letting you know about new services or offerings that might interest you
To improve my website and services:
- Understanding how people use my website so I can make it better
- Learning what content is most helpful so I can create more like it
How Do I Use Your Information?
For client work: I’ll use your information to deliver the services you’ve asked for – preparing for calls, creating your deliverables, and managing our project.
For staying in touch: If you’ve signed up for my newsletter, I’ll send you occasional emails with marketing tips and updates. You can unsubscribe anytime.
For business admin: I keep records of our communications and project work for business purposes and to comply with tax requirements.
I will never:
- Sell your information to anyone
- Share your confidential business information with others
- Send you marketing emails unless you’ve specifically signed up for them
- Use your information for anything other than what I’ve explained here
Who Do I Share Information With?
Service providers I use:
- Calendly – for appointment scheduling
- MailerLite – for newsletter management (only if you’ve subscribed)
- OneDrive – for secure file storage and backup
- Payment processors (like Stripe) – when I start accepting online payments
- Analytics providers (like Google Analytics) – for website statistics
All of these providers have their own privacy policies and are required to protect your information.
Legal requirements: I may need to share information if required by law or to protect my business interests, but I’ll only share what’s necessary.
No one else: I don’t share, sell, or rent your personal information to third parties for their marketing purposes.
How Long Do I Keep Your Information?
Client records: I keep project files and communications for up to 7 years for business and tax purposes.
Newsletter subscribers: Until you unsubscribe or ask me to delete your information.
General enquiries: I keep enquiry details for up to 2 years in case you get back in touch.
Website analytics: This is anonymized data that I keep indefinitely to help improve my website.
Your Rights
Under GDPR, you have several rights regarding your personal information:
Access: You can ask to see what information I have about you.
Correction: You can ask me to correct any incorrect information.
Deletion: You can ask me to delete your information (though I may need to keep some records for legal reasons).
Portability: You can ask for your information in a format that can be transferred to someone else.
Object: You can object to me using your information for marketing purposes.
Withdraw consent: You can change your mind about receiving newsletters or other communications anytime.
To exercise any of these rights, just email me at [Your Email]. I’ll respond within one month.
Keeping Your Information Safe
I take data security seriously and use appropriate measures to protect your information:
- Secure cloud storage with encryption
- Regular software updates and security patches
- Strong passwords and two-factor authentication where possible
- Limited access – only I have access to your information
Cookies and Website Analytics
My website uses cookies and analytics tools to understand how visitors use the site. This helps me improve the user experience and create better content.
Essential cookies: These make the website work properly (like remembering your preferences).
Analytics cookies: These tell me which pages are popular and how people navigate the site. The information is anonymized.
You can control cookie settings through your browser, though some features might not work properly if you disable them.
Changes to This Policy
I may update this privacy policy occasionally to reflect changes in my business or legal requirements. If I make significant changes, I’ll let you know by email or by posting a notice on my website.
Questions or Concerns?
If you have any questions about this privacy policy or how I handle your information, please don’t hesitate to get in touch:
Email: info@mintboxmarketing.co.uk
If you’re not satisfied with my response, you have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
The Bottom Line
I respect your privacy and will only use your information to provide the services you’ve asked for and to occasionally share helpful content (if you want me to). I’m always happy to answer questions about how I handle your data – just ask!
Mint Box Marketing